The Estates at Eagle Creek Property Owners' Association

Annual General Meeting

Saturday, February 8, 2025

Wilson County Emergency District #2 Station

11382 FM 775, Floresville, Texas 78114

Meeting called to order at 10:00 am. Quorum established.

Board Members present: Sheldon Shed, President; James Mylius, VP 1; Colleen Witek, VP2; Theresa

Morehous, Secretary.

Non-board members present: 34 Property Owners, 5 proxies

Secretary’s Report: Minutes from the February 3rd, 2024 minutes were read. Art Morgan made a motion

that the minutes be approved as presented, Nancy Wall seconded the motion. Motion passed

unanimously.

Presidents Report: Sheldon Shed updated members on events of the year.

Since February 2024 created a Standard Operating Procedure and Log established for ACC Complaints and follow-up
Attrition of Board Members and ACC
- No Husband/Wife Combinations
- Life Events – moving or taking care of family
21 complaints to the ACC 2024
No fines collected from ACC Complaints.
- No fines collected from ACC Complaints.
- There are 2 open ACC complaints, the balance of the complaints were resolved through education and communication
Two Hearings were held.
One legal proceeding ongoing
One variance in process
Significant Lessons Learned
- CCR’s is the governing document for the Property Owners Association.
- By-laws support the CCR’s, if there is a conflict; the CCRs are the last word.
- Member participation to support changes to CC&Rs or dissolving the board of directors and ACC is lacking.
Maintenance Fee re-imbursement for 2 property owners.
CCR’s – maximum assessment is 2 lots or $72 per year.
Wins for the Property Owners Association
- Surplus in the 2024 Budget
- Surplus from Insurance Savings
- Cancelling the Quick Books recurring charge
Misinformation –
- Board Members are not Paid, all volunteer.
- There are four sets of CCRs for the Property Owners Association
- All 4 are on the website.
Elections
- 1 Candidate Form was completed
- Board and ACC charge is to make sure that the CCRs are followed and to treat all property owners equally and fairly.
- Self-attestation - I attest that I am not in known violation of the CCR’s or the by-Laws regulating the POA.
Re-Read the CCRs and By-laws for yourself.

Treasurers Report: Currently the checking account has a balance of $8,524.27, Edward Jones balance of $40,211.55. Total balance $48,735.82.

An independent review by Anthony Archer was conducted and that the letter of reconciliation was

accurate. Suggestion of increasing yearly maintenance fees due increase cost of operation.

A motion was made by Vicky Gilmore to accept the treasurer’s report, seconded by Paul Witek. Passed

unanimously.

ACC Report: Charlie Johns, ACC Chairman, reported he has he had no problems this year. All requested submitted were approved. Questions were brought up about the following issues.

Scenic Oak- house not being taken care of, family member is living there.
126 Encino-resident says having trouble getting contractors. No electric and plumbing. Next step needs to be taken.
Chaparral has large pot holes. Trying to get county commissioner to take care of.

New Business:

There are 4 positions available for the board

Place 2 expires Feb 2027 Anthony Archer voted in unanimously. No opponent.
Place 3 expires Feb 2027 Jim Mylius voted in unanimously. No opponent.
Place 4 expires Feb 2027-no volunteers- remains open.
Place 5 expires Feb 2026- Lisa Knight- voted 1 against-38 for- won position. No opponent.

3 positions available for the ACC Committee:

Chair-expires Feb 2027 Jarrett Jongema voted in unanimously. No opponent.
Member 1-expires Feb 2027 Nancy Wall voted 1 against-38 for- won position. No opponent.
Member 2 expires Feb 2026- no volunteers-remains open.

2024 Budget came in under budget this year. 2025 budget was discussed. Projected $12,307.00 income, $11,851.00 expenses. $456 projected income.

Sheldon Shed made a motion to accept the budget as resented, Brian Morehouse seconded. Motion

passed unanimously.

Nillie Johns will continue to be the Welcoming Committee Chair.

Open Discussion:

Many questions about the CC&R’s ballot. Results posted on the website.

Art Morgan made a motion to adjourn the meeting, Jarrett Jongema seconded. Motion passed

unanimously. Meeting adjourned at 10:50.

*Note – This is a draft. Not Final until approval at the next AGM in Feb 2026.

The Estates at Eagle Creek

January 2025

Feb 2025

AGM Feb 2025

Feb 2025 called meeting

March 2025

April 2025

May 2025