The Estates at Eagle Creek Property Owners' Association Inc
Board Meeting: Tuesday, December 3, 2024
Life Church 7079 FM 775, La Vernia, Texas 78121

Call to order at 6pm. Quorum established.

Pledge of Allegiance American Flag and Prayer

Board Members present: Sheldon Shed – President, Jim Mylius - 1st V.P., Colleen Witek - 2nd VP, Treasurer – Vacant, Theresa Morehous – Secretary

Non-board members present: 11 property owners

Reading and Approval of Minutes –

· Monthly Meeting November 12, 2024 Colleen made a motion to accept the minutes as presented. Jim seconded. Motion passed 4-0.

Point of Order Board Members and ACC Members:

Board of Directors Place 1 February 2026 Theresa Morehous

Board of Directors Place 2 February 2025 Colleen Witek

Board of Directors Place 3 February 2025 Jim Mylius

Board of Directors Place 4 February 2025 Sheldon Shed

Board of Directors Place 5 February 2026 Vacant

ACC Chair February 2025 Charlie Johns

ACC Member 1 February 2025 Josie Dollarhide

ACC Member 2 February 2026 Vacant

Thomas Melvin Jr. (210) 838-4017 one the church Elders – Church Contact for use of the Annex

Reports of Officers, Boards and Standing Committees

Treasurer Report :

Deposits-$377.66 Debits- $933.20 (mowing, FELPS, Ballot copies and sign supplies.)
Checking balance as of 11/30/2024-$7,260.18
Edward Jones $40,303.30
Report Balance-$47,563.48

Treasures report was moved to be accepted by Colleen, 2nd by Theresa. Motion passed 4-0.

Ballot – Updates

o Thank you to volunteers that have helped on the survey, ballot. Tony Archer, Stacy Collins, Lisa McKnight.

o Ballot Link on website for those having trouble receiving the email link or regular mail (36).

o 6 banners were installed at all entrances.

o There is a help phone number on website

o Balloting Began December 2, 2024 and will End December 20,2024.

o To Qualify for a legal ballot must have 2/3 property owner participation. 178 Out of 266 lots. First Qualifier

o The First item must pass for the balance of the items to be valid. Adapting CCR’s from Section 2 as the CCR’s for the entire Estates at Eagle Creek. Currently there are 4 CCR’s on file with Wilson County. 2ndQualifier

§ Section 1 – February 2, 1993

·Chaparral Drive
11215 – 11799 FM 775
S. Palo Alto Drive
Sky Hawk Lane

§ Section 2 – May 24, 1993

· Encino Dr.
10403 – 11167 FM 775
Oak Hollow

§ Section 3 – May 24, 1993

· Encino Dr.
10069 – 10361 FM 775
102 – 214 Palo Verde
Scenic Oak Dr.

§ Section 4 – November 22, 1993

· 9766 – 11306 FM 775
Montesito Lane
143 – 218 Palo Verde – (Lots 191-194)

o If the adaption of the CCR’s for Section 2 passes, the balance of the ballot will be decided by majority of the votes. Ties will be broken by the board of directors.

o 36 ballots were mailed out. The balance was emailed out with 10 emails kicked back. All but 1 was corrected and the 1 will have a ballot mailed.

o 32 votes had been received so far.

Architectural Control Committee:

· 11030 FM 775- waiting on attorney.

· 242 S Palo Alto – 4 chickens verified.

· 126 Encino-no response, 2nd letter will go out.

· 145 Chaparral- Real estate agent reached out to the ACC about the variance. Discussed concerns, agent will get back to ACC.

· 214 Palo Verde-Structure almost finished. Neighbor has cleaned up fallen tree.

Unfinished or Old Business:

· All Loss runs resubmitted to State Farm as of 11-25-2024 to reinstate or re-issue policy.

o Cancellation December 17, 2024 - Policy 90-J4R235-6 Commercial Liability Umbrella Policy refunded $269.35received dated 11-14-2024. Loss runs were submitted to early before the renewal. They received the new loss runs and the policy is being reinstated.

· Vacancy on the Board – Treasurer
Vacancy on the ACC
Discussion on Board Member Terms, Succession – 3 expiring this year.
Discussion on ACC Member succession – 2 expiring this year.
Ask interested persons to fill out Board Member or ACC Member interest form under Contact Us on the website.

Legal Business:

Christopher L. Chapa, 11030 FM 775, Trucking Business, Safety.

Update legal plan:

Amy McLin has filed the Petition for the TRO.
Temporary Restraining Order (TRO)
hearing on a Temporary Injunction (TI)
final trial or a settlement is reached
Mr. Chapa was served on October 4, 2024.
Mr. Chapa answered the Papers Served on 10-28-2024, denying all Allegations.
Attorney asked for an extension to Dec 15th.
145 Chaparral was sent a letter offering a variance at no cost to the property owner so the property will not be in conflict with the CCRs. ACC Reported original realtor reached out, please report.

New Business

· Audit of the Books –need a volunteer

· Budget for 2025 was presented.

· ACC to Post the Maintenance Dues signs

· Open discussion with property owners about rumors and concerns that they had. Property owners got answers and clarification on their questions. The board encourages these property owners to come to the AGM and run for office.

· Closing Remarks:

For Awareness - Very Few meetings left before the Annual Meeting and voting on new Board Members:

February 1, 2025 Annual Meeting

February 4, 2025 – New Board and Board Members

Next meeting is January 7, 2024 at 6:00pm at Life Church of La Vernia, 7079 FM 775, La Vernia, Texas 78121

Jim made a motion to adjourn meeting at 7:01 pm and Sheldon seconded the motion. Motion passed 4-0.

The Estates at Eagle Creek

January 2024

AGM Feb 2024

February 2024

March 2024

April 2024

May 2024

June 2024

July 2024

August 2024

Sept 2024

Oct 2024

Nov 2024

December 2024