Nov 2024
Click the below to download the board minutes.
The Estates at Eagle Creek Property Owners' Association Inc
Board Meeting: Tuesday, Nov 12, 2024
Life Church 7079 FM 775, La Vernia, Texas 78121
Meeting called to order at 6:00 p.m. Quorum establish
Board Members present: Sheldon Shed, President; James Mylius, 1st VP. ; Colleen Witek, 2nd VP., Theresa Morehous, secretary.
Non-board members present: 5 Property owners
Secretary’s Report:
Oct 1, 2024 minutes were presented to board members. Jim made a motion to accept the minutes as presented, Sheldon 2nd, motion passed 4-0.
Secretary Point of Order for Board Members and ACC Members:
Board Members
Place 1 expires Feb 2026 currently held by Theresa Morehous
Place 2 expires Feb 2025 currently held by Colleen Witek
Place 3 expires Feb 2025 currently held by James Mylius
Place 4 expires Feb 2025 currently held by Sheldon Shed
Place 5 expires Feb 2026 currently vacant
ACC
Place 1 expires Feb 2025 currently held by Charlie Johns, Chair
Place 2 expires Feb 2025 currently held by Josie Dollarhide
Place 3 expires Feb 2026 currently held by vacant
Reports of Officers, Boards and Standing Committees
Treasurer’s Report:
Balances as of October 31, 2024
Deposits: $.36- Dividend
Debits: $3,385.84(Mowing, insurance, FELPS, copies, dues refund)
Checking balance: $7,815.72 Edward Jones: $40,303.30
Report Balance: $48,303.30
Sheldon made a motion to approve the treasurer’s report, Theresa 2nd the motion. Motion passed 4 -0.
One new sale-under contract.
Two Rebates (CCR 6.02 – pay for maximum of 2 lot maintenance fees) to:
Walter & Julie Zwies
1/15/2013 - THE ESTATES OF EAGLE CREEK, LOT 71 & 72 (SEC 1), ACRES 12.1
1/27/2016 - THE ESTATES OF EAGLE CREEK, LOT 105 (SEC 2), ACRES 6.000
1/31/2020 - THE ESTATES OF EAGLE CREEK, LOT 73 (SEC 1), ACRES 5.000
01/27/2016 Paid by Previous owner? – 2 lots $0.00
2017 Paid by Previous owner? – 3 lots $0.00
2018 3 lots -$36.00
2018 3 lots -$36.00
2019 3 lots -$36.00
01/31/2020 Paid by Previous owner? - 4 lots -$36.00
2021 4 lots -$72.00
2022 4 lots -$72.00
2023 4 lots -$72.00
2024 4 lots -$72.00
Total Refund Due $396.00
Mistake-added 2018 twice. Jim will take care of this.
Dyon Gay
8/16/2019 - THE ESTATES OF EAGLE CREEK, LOT 228, 229, 230, 231 (SEC 4), ACRES 20.67
8/16/2019 Paid by Previous owner? – 4 lots $0.00
2020 4 lots -$72.00
2021 4 lots -$72.00
2022 4 lots -$72.00
2023 4 lots -$72.00
2024 4 lots -$72.00
Total Refund Due $360
Ballot – Updates
Currently 4 sections to CC&R’s. First item to vote on the ballot is to accept section 2 as the CC&R’s. The only difference is the grammar in the 4 sections. This need to pass before any of the other items to pass.
o Balloting on Referendum Items -
How to socialize-
Banners- Sheldon made a motion to buy any needed t-post to install banner, Jim 2nd. Vote passed 4-0.
E-mail
Mail
Dropbox
Advertise on Facebook and Next Door.
Estimated Funding Needed
ACC:
Welcoming of new neighbors: Daniel & May Togo, 118 Sky Hawk Lane as of 11/01/2024
11030 FM 775: Christopher L. Chapa, 11030 FM 775, Trucking Business, Safety.
Update legal plan:
Amy McLin has filed the Petition for the TRO.
Temporary Restraining Order (TRO)-not executed-trucks present.
Hearing on a Temporary Injunction (TI)
Final trial or a settlement is reached.
The Wilson County Sheriffs has served Mr. Chapa on Oct 4, 2024.
Mr. Chapa answered the Papers Served on 10-28-2024, Denying all Allegations
126 Encino-started work on it. A violation letter will be sent. CC&R 3.01 unfinished structure.
242 S Palo Alto- ACC has not made the inspection, unable to get schedules together.
145 Chaparral was sent a letter offering a variance at no cost to the property owner so the property will not be in conflict with the CCRs. No response as of yet.
Quicker response from the ACC is needed, comments from the property owners survey reinforces the need.
Old Business:
Vacancy on the Board – Treasurer
Vacancy on the ACC (Nancy Wall has expressed interest in serving now that they have moved back.)
Hearing held on 09/27/2024 for 242 South Palo Alto, fine or dismissal pending ACC action of verification.
Photos were submitted on 10/10/2024 of a delivery truck on Chaparral, for support of a business at 133 Chaparral. The doors on the building claimed to be a business were closed. Could not tell any defining business activities from the photos. Filed in the claim folder.
New Business:
Legal Council was asked about these 3
Recording at Board Meetings-One out of two needs to know.
Hierarchy CCRs and By-Laws-CC&R’s take precedent over By-Laws.
Expired Licenses on Trailers etc. – this would need to be another law suit.
Discussion on Board Member Terms, Succession
Alex Lopez, Fire chief confirmed Feb 1st, 2025 at the 775 Fire House for the AGM. It willopen at 9:30.
Sheldon made a motion to adjourn the meeting at 7:02 pm., Theresa seconded. Motion passed 4-0.